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BEAR HOLLOW VILLAGE
HOMEOWNER’S ASSOCIATION
PARK CITY, UTAH

POLICY STATEMENT
PROPERTY REGISTRATION  POLICY

PURPOSE:

The Board of Trustees believes it is essential for them to have a comprehensive overview of the community residency status at all times for the safety and benefit of all residents.  This Policy Statement will outline the guidelines established for the registration of all individual property units by their Owner(s) within Bear Hollow Village.

AUTHORITY:

In accordance with the Association By-Laws and Articles 3.3 and  4.1. et.seq. of the Second Amended Restated and Confirmatory Declaration of Protective Covenants, Conditions, and Restrictions for Bear Hollow Village (CCR’s) the Board of Trustees for the Homeowners Association is empowered to promulgate Rules & Regulations for the proper and safe management of the community and to initiate enforcement actions for violations of the CCR’s  and the Property Registration Policy.

THIS POLICY HEREBY ESTABLISHES THE FOLLOWING RULES & REGULATIONS:

 
RULES   &   REGULATIONS

1.  ALL property Owners in Bear Hollow Village must notify the Homeowner’s    
     Association Board of Trustees of the residency status of their property in accordance   
     with the guidelines established.
     Residency status will be identified under one of the following categories:

  FULL TIME RESIDENT(S)

  • PROPERTY RENTED TO FULL TIME TENANT(S)
  • PART TIME RESIDENT(S) & PROPERTY RENTED / SHORT TERM BASIS
    (For purposes of this registration a short term basis is defined as being less than 30 days in length.  More than one short term rental can occur during any year at the discretion of the individual property Owner(s).
  • PART TIME RESIDENT(S) & PROPERTY NOT RENTED.

The Bear Hollow Village Homeowner’s Association will provide specific FORMS to be used by each Owner to register their property under one of the above categories.

2.  ALL property Owners must complete one of the Forms provided by the HOA
     to report all required information as per their property category / classification.

3.  ALL property Owners must notify the HOA if their residency status changes in any
     way by submitting a new Property Registration Form within 30 days of the change in
     their residency status.

4.  It is the specific duty and responsibility of each PROPERTY OWNER to ensure, to
     the fullest extent possible, that their household members, guests, and tenants (long
     term or short term) are fully aware of the community rules and that they are expected
     to conduct themselves as responsible persons at all times while in any part of the
     community.

5.  Owners who utilize the services of a Property Manager / Rental Agent are responsible
     to ensure that the Manager / Agent, as the specifically authorized representative of the
    Owner, are fully aware of the community rules and that they are expected to conduct
    themselves as responsible persons at all times while in any part of the community, and
    they will ensure that any tenants in an Owners property are fully advised of all
    community rules (the CCRs) and Policies as posted on the HOA website
    www.bhvhoa.com .

6.  Owners must notify their Property Manager / Rental Agent that, as the duly
     authorized representative of the property Owner, that they will also be
     immediately notified, regardless of the time of day, by the Trustees when a renter
     or guest in an Owner property managed or rented thru the Manager / Agent, or
     anywhere in the community, is engaged in conduct that is in violation of any    
     community rules or Policy.  Property Managers / Rental Agents will be expected
     to take immediate appropriate actions, including on scene response, to
     remedy the violation(s) they are made aware of. 

ENFORCEMENT

Owners will be afforded thirty (30) days from the effective date of this Policy to provide the Board of Trustees with an initial completed property registration form for their property using one of the forms provided.

All enforcement actions for violations of the Property Registration Policy as outlined herein are enforceable by the Homeowner’s Association against the Unit Owner/tenants and / or guests present in the community at the sole discretion of the Board of Trustees.

The Board of Trustees will assess monetary fines, suspension of Owner privileges, request assistance from the Summit County Sheriff or other Summit County officials, or any combination thereof, to deal with Policy violations as they deem appropriate.

Owners who fail to register their properties with the HOA in accordance with this Policy will also be subject to the above enforcement actions.

Should it become evident that a repeated violation of community rules / Policy is occurring at any property, or from any Owners, renters, guests in the community after a warning of the violation(s) present has been given, verbally or otherwise, this will result in severe monetary fines against Owners and/or their tenants/guests and prosecution  against any/all persons in violation of the Utah Code statutes while in Bear Hollow Village.

Should it become necessary to request the Summit County Sheriff to respond more than once to any specific property or disturbance for a recurring violation of community rules or Policy, after a first warning has been delivered, then the Board of Trustees will request the Sheriff to make arrests for violation(s) of any Utah Code statutes applicable for the repeated violations.

This Property Registration Policy shall become effective  MAY 1, 2012.

 

BEAR HOLLOW VILLAGE
FULLTIME RESIDENT(S)
REGISTRATION FORM

 

_____________________________                            ___________________
Property address                                                 Property Unit #

_____________________________                            _____________________________
Owner name                                                        Owner name

_____________________________                             ____________________________
Owner name                                                         Owner name

 

The Property contains __________  bedrooms and has a maximum total sleeping capacity of ____________  persons.

                              

 

I / we have the following pets:

 

Pet #1     __________________           ___________________  
Specify Dog or Cat                     Pets name

               ________________________________________________________________

               ________________________________________________________________
Please provide a brief description of the pet, including breed / size (weight)/      
color and /or markings

 

 Pet #2     __________________           ___________________  
Specify Dog or Cat                     Pets name

               ________________________________________________________________

              _______________________________________________________________
Please provide a brief description of the pet, including breed / size (weight)/      
color and /or markings

NOTE :  A maximum of 2 pets are permitted / per Unit/Owner.

 

_________________________________               ___________________________
Signature of  Owner                                   Date submitted to HOA

 

BEAR HOLLOW VILLAGE
FULLTIME TENANT(S)
REGISTRATION FORM

 

_____________________________                            ___________________
Property address                                                 Property Unit #

_____________________________   ________________          ____________________                                    
Full Time tenants name                           Phone #          Email address

_____________________________   ________________           ____________________                        
Full Time tenants name                          Phone #             Email address

 

The Property contains __________  bedrooms and has a maximum total sleeping capacity of ____________  persons

                              .

Tenants have the following pets:

Pet #1     __________________           ___________________  
Specify Dog or Cat                     Pets name

               ________________________________________________________________

               ________________________________________________________________
Please provide a brief description of the pet, including breed / size (weight)/      
color and /or markings

 

 Pet #2     __________________           ___________________  
Specify Dog or Cat                     Pets name

               ________________________________________________________________

              _______________________________________________________________
Please provide a brief description of the pet, including breed / size (weight)/      
color and /or markings

NOTE :  A maximum of 2 pets are permitted / per Unit/Owner/ Full time tenant.

___________   My Tenant(s) have been made aware of the community rules (the CCR’s)  
YES or NO    and all Policies as posted on the HOA website  www.bhvhoa.com

 

_________________________________               ___________________________
Signature of  Owner                                   Date submitted to HOA

 

BEAR HOLLOW VILLAGE
PART TIME RESIDENTS & PROPERTY RENTED / SHORT TERM BASIS
REGISTRATION FORM

 

_____________________________                            ___________________
Property address                                                 Property Unit #

_____________________________                            _____________________________
Owner name                                                        Owner name

_____________________________                             ____________________________
Owner name                                                         Owner name

 

The Property contains __________  bedrooms and has a maximum total sleeping capacity of ____________  persons

                           .

I / we (OWNERS) have the following pets:

 

Pet #1     __________________           ___________________  
Specify Dog or Cat                     Pets name

               ________________________________________________________________

               ________________________________________________________________
Please provide a brief description of the pet, including breed / size (weight)/      
color and /or markings

 

 Pet #2     __________________           ___________________  
Specify Dog or Cat                     Pets name

               ________________________________________________________________

              _______________________________________________________________
Please provide a brief description of the pet, including breed / size (weight)/      
color and /or markings

NOTE :  A maximum of 2 pets are permitted / per Unit/Owner. 
Short term tenants are NOT PERMITTED TO HAVE PETS IN THE RENTAL UNIT.

 

 

I / We use the following PROPERTY MANAGER / RENTAL AGENT to manage and rent our property on a Short Term Basis:

 

_______________________________                 ___________________________
Property Management Company              Their phone # for 24/7 contact

 

_______________________________    _______________      _____________________
Name of specific contact person   Their Phone #                             Email

 

I /We also rent our home directly without going thru our Property Management Company

 

_________________                  _____________________________________________
Indicate YES or NO               We have the following website to describe our property to prospective renters.

Please indicate YES or NO for each of the following Statements:

__________         __________
YES                       NO

ANY renters in the subject property are made aware of the HOA Rules & Regulations for the community as outlined in the CCRS and as posted on the HOA website www.bhvhoa.com  - especially Noise Rules ( after 10PM) and Vehicle Rules & Regulations (parking).  

__________         __________
YES                        NO
ANY rental contract for renting the subject property contains an EVICTION CLAUSE that clearly specifies that tenants / occupants in my unit can be evicted for violation of the terms of the rental contract or for disorderly conduct/behavior in violation of the Utah Code.

 

__________          _________
YES                       NO
ANY rental contract for renting the subject property requires the renters to post a SECURITY DEPOSIT in an appropriate amount to cover damages to the property, damages to community common areas caused by the tenants or their guests, or for fines imposed by the HOA for violations of community rules (CCRs) or Policies.

 

___________________________                        ____________________
Signature of Owner                                  Date submitted to HOA

 

BEAR HOLLOW VILLAGE
PART TIME RESIDENT(S) &
PROPERTY NOT RENTED
REGISTRATION FORM

 

_____________________________                            ___________________
Property address                                                 Property Unit #

_____________________________                            _____________________________
Owner name                                                        Owner name

_____________________________                             ____________________________
Owner name                                                        Owner name

The Property contains __________  bedrooms and has a maximum total sleeping capacity of ____________  persons.

                             

 

I / we have the following pets:

 

Pet #1     __________________           ___________________  
Specify Dog or Cat                     Pets name

               ________________________________________________________________

               ________________________________________________________________
Please provide a brief description of the pet, including breed / size (weight)/      
color and /or markings

 

 Pet #2     __________________           ___________________  
Specify Dog or Cat                     Pets name

               ________________________________________________________________

              _______________________________________________________________
Please provide a brief description of the pet, including breed / size (weight)/      
color and /or markings

NOTE :  A maximum of 2 pets are permitted / per Unit/Owner.

 

_________________________________               ___________________________
Signature of  Owner                         Date submitted to HOA